One of the most common questions today: Can I use voice recording to take notes about my patients?

The short answer — yes, but only with the right safeguards in place.

HIPAA doesn’t prohibit voice recording, but it does require that any system handling those recordings meets strict privacy and security standards. That means end-to-end encryption, secure cloud storage, user access controls, and audit trails for every action taken. In other words, a consumer phone app or memo recorder isn’t enough.

Generic voice tools are convenient, but they’re not built for healthcare. They may store data on unsecured servers or share it with third parties. If that data includes patient identifiers — names, dates, diagnoses — it’s a compliance violation waiting to happen.

That’s why using a HIPAA-compliant platform is essential. Reset App encrypts every voice note from the moment you speak until it’s safely stored. Only authorized users can access transcriptions, and every action is logged for accountability. It also enters Business Associate Agreements (BAAs) with healthcare organizations, ensuring compliance from end to end.

The takeaway: using voice-to-text in healthcare is completely safe — if it’s done correctly. The right app makes compliance automatic so you can focus on what really matters: care.

Join the Reset App Waitlist to get early access to the HIPAA-compliant voice-to-text tool built specifically for nurses.